This letter can be used to withdraw a job offer because of the impact of coronavirus. Download There have been reports of workers in the food supply chain (including feed) being stopped by police when travelling for work purposes. Note that the sender will need to fill in some specifics based on how their venture wants to handle a range of elements, including office visitors, travel, flexible scheduling, remote work, etc. Announced on 22 October, the Scheme is no longer to operate on the basis of a minimum of one third of working hours with a maximum 22% Government wage contribution for unworked hours. It permits both full furlough and flexible furlough. Environmental cleaning should be routine. This letter confirms to an employee who has continued their flexible furlough since 1 November 2020 that furlough is continuing. Use this letter to let employees know that there will be a period of lay-off or short-time working and what the implications for employees. Quickly Customize. This letter should be sent to employees who had already agreed to be placed into the Job Support Scheme from 1 November 2020 and the employer wishes to put them on flexible furlough i.e. This letter should only be used when the business is forced to close due to coronavirus restrictions. If there is no contractual right to extend the probationary period, it is advisable to obtain the employee’s agreement to the extension, and the letter includes an option for this. The Job Retention Scheme was originally intended to close on 31 October 2020, however, it has been extended to run throughout November. This letter should be distributed to staff when the business is in a position to ask them to return to the workplace and they have concerns about doing so. For making an employee's disciplinary record. This COVID-19 Liability Release Waiver Template is the quick consent form that you can use for your clients or customers. Become a Pro Member Free Sign Up. It asks numerous questions, including if the employee will need any further training and if they are aware of who to inform of any Covid-19 symptoms. This period of furlough will not be their first and assumes that they have been furloughed before, then brought back to work, and are now to be furloughed again. The letter explains why this period is necessary and explains that the company needs the consent of the employees to implement this period of lay-off or short-time working. Available in A4 & US Sizes. It also outlines circumstances in which the remaining 1.6 weeks of statutory leave, alongside any contractual leave, may also be carried over. Form 2 – Notice about entitlement to parental leave [DOCX 22KB] Notice Note - The Job Support Scheme has been postponed indefinitely due to the introduction of new national lockdown restrictions in England and the extension of the Job Retention (furlough) Scheme. Employers should encourage employees to take a free online course on COVID-19 etiquette. The “new normal” will be different to what came before, and employees will understandably have lots of … Letter to agree flexible furlough (November 2020 onwards) when JSS agreed.docx 61.85 KB. Below are a communication template and guidelines that startup companies can send to their employees regarding the novel coronavirus (COVID-19) pandemic. Note - some of these documents overlap with other areas of the site. Coronavirus Return To Work Letter Template For Employers As states gradually reopen, HR leaders are working overtime to ensure that workplaces are safe for everyone. As per guidance published on 22 October, the Scheme will no longer operate with a £2,100 monthly Government grant cap. Use this policy is to set out the contingency plan that should be followed in the event of an outbreak of bird flu or a similar pandemic. It outlines that they should take a period of absence and discuss their return to work with their line manager to assess potential for the spreading of the virus. This letter should be distributed to all staff in response to the change in the rules surrounding working from home in England. If you have a positive COVID-19 diagnosis, you can return to the office only after you’ve fully recovered, with a doctor’s note confirming your recovery. This contract clause can be inserted into a contract to outline how lay-off and short-time working will apply to their employment, including notice periods and payment during these periods. Instantly Download Free COVID-19 Letter Templates, Samples & Examples in Microsoft Word (DOC) and Google Docs Format. Employers can use their coronavirus specific risk assessments to assist in their decision-making process, considering the factors referred to above, including the feasibility of implementing social distancing and local outbreaks (if any). COVID-19 Letter Templates (35) COVID-19 Poster (22) COVID-19 Social Media (31) COVID-19 Unemployment (13) File Formats. furlough and claiming from the JRS are not inextricably linked, or unless the employer undertakes a separate agreement to furlough the employee on payment terms to be agreed, the employee can no longer remain on furlough. This letter is for staff to agree to be placed on the Job Support Scheme when the business is required to close. This document creates a letter which can be issued to employees to inform them that they should return to work during the 2019 Coronavirus Pandemic/COVID-19. It should be used only after the employer has discussed the continuation of flexible furlough with the employee. Template letters to confirm an employee's Shared Parental Leave (SPL). It includes information on self-isolation and what employees should do if they feel they have been exposed to or contracted Covid-19, alongside situations where employees may be sent home. This letter can be used to seek an employee’s agreement to an amendment to their working hours due to shift staggering as part of social distancing under the Government’s guidelines to prevent coronavirus spread. If there is a contractual right to extend, delete the relevant section in the letter and the inclusion of space to sign and date the letter. This form can be used in to assist management in supporting staff who have been away from work as a result of the UK lockdown. Families First Coronavirus Response Act Request Form. You will be laid off effective from [insert date]. This policy outlines procedure for letting staff work from multiple locations, such as from home. From 1 December 2020, claims cannot be made to the Job Retention Scheme for employees who are serving a statutory or contractual notice period. Please do not include any personal details, for example email address or phone number. Organisations who have already agreed participation now need to send this letter to seek agreement under the revised terms. Main navigation Advice. The FFRCA request form for your clients to easily access the benefits they need. This letter should be used where an employee was on flexible furlough running up to the end of October 2020 where it was envisaged that the arrangement would end on 31 October 2020 because that is when the Scheme was meant to close. Note - this letter was last updated on 10 November 2020 to coincide with the extended furlough scheme. This letter informs staff that they can take annual leave whilst on furlough and outlines that they will be paid in full for this time. Where notice pay is not protected, the employee will receive statutory guarantee pay only. For giving an employee a warning or dismissal at the end of a disciplinary procedure. This letter should be used only after employers have discussed flexible furlough with the employee. There are also specific terms included as a result of the 2020 coronavirus outbreak. This letter informs employees that their period of furlough is ending and that they are required to return to work. To complete before employing a successful job applicant. It provides two options to cover circumstances where the details of the working hours are known; and also where they are not known at this point but will be notified in advance to the employee. Note - this policy has been updated with additional information in light of the 2020 coronavirus outbreak. Self-Certification to Return to Work After COVID-19 Symptoms/Exposure Form; Discrimination and Accommodation Considerations ; 50-State Chart: Face Covering Requirements by State; Additional resources can be found in the sidebars at the right. It is currently unknown if and when this will come into force. The employee will be entitled to full pay during this period. Organisations who have not yet started the process of Job Support Scheme (Open) participation do not need this letter. Welcome Back Letter (COVID-19 Return to Work) A sample welcome back letter to offer your clients so employees can adjust to changes within the office. Employer responses: Forms and example letters. In order to survive, more tough decisions may have to be made. All rights reserved. They can produce it as evidence if questioned on why they are travelling. part time work combined with furlough. Note - this letter was last updated on 5 January 2021. This letter can be used to inform a shielding employee that the company will be designating them as a furloughed worker in line with the government’s Job Retention Scheme which has now been extended until the end of March 2021. We are trying to make it easier and spread awareness through this centralized source of info. Example policy including how flexible working requests are handled. Letter to employees setting out position on absence and pay due to Coronavirus. It details the statutory right alongside notification procedures and reminds staff that this is a short-term solution. For telling employees they're at risk of redundancy, invited to a consultation meeting or being made redundant. Example letters to offer a job to a successful candidate and a pre-employment checklist for HR managers. It outlines that office working will continue, why homeworking was not efficient last time and any additional steps taken to keep the workplace COVID-secure. Sign up in 30 seconds. This policy covers the fire procedure, bomb threat procedures, evacuation procedures, and a business continuity management plan. Microsoft Word; Google Docs; Adobe PhotoShop; Adobe Illustrator ; Home; COVID-19 Templates; 37+ COVID-19 Templates . Everyone is Feeling the Pain of COVID-19. Employees unable to come to work due to a COVID-19 quarantine (or isolation order) from a state or federal entity, such as the CDC, that require them to be home or isolated, may work remotely when operationally feasible (manager discretion). This letter outlines the right to take time off for dependants as a result of the school closures in the midst of the 2020 coronavirus outbreak. It permits both full furlough and flexible furlough. ; Keep these items on hand when returning to work: a mask, tissues, and hand sanitizer with at least 60% alcohol, if possible. To ask an employee's doctor about their fitness for work. Employment contracts; Job applications and hiring; Pay and wages; Working hours; Redundancy ; Informing and consulting employees; Holiday, sickness and leave. It also specifies that these measures are temporary and will be reassessed as the coronavirus situation continues. We're still building this section of the website. Free Coronavirus COVID … We will communicate potential return dates as we learn more about this issue. Organisations who have already agreed participation now need to send this letter to seek agreement to it under the revised monthly cap. Templates for employers Download the useful Word document templates from our employer toolkit to help you with every aspect of recruiting and employing staff. Accordingly, employers will be able to obtain a higher wage grant. To tell an employee they're under investigation or to invite them to an investigation meeting. Find more staff management templates on our previous website for: If you like, you can tell us more about what was useful on this page. This means that you have the right to reasonable adjustments, which you could argue should include allowing you to work from home, although again this is untested in relation to COVID-19. To plan a disciplinary or grievance investigation and report findings. This letter outlines that it has been necessary to extend a period of homeworking despite the workplace starting to reopen following the UK lockdown provisions. To record employees' absence and lateness. This letter should be used only after employers have discussed the change with the employee. Templates last … It also confirms the payment arrangements that apply under the JRS. Emergency protocol business continuity policy, Temporary homeworking policy during coronavirus emergency, COVID-19 general workplace safety risk assessment, Record of returning to the workplace after lockdown, Returning to work after lockdown checklist, Lay-off and short-time working contract clause, Trusted by over 2000 HR specialists around the United Kingdom, Marriage and civil partnership discrimination, Information and consultation on collective redundancies, Information and consultation on health safety, Right to time off for those with dependants, R (Pathan) v Secretary of State for Home Department - Immigration sponsorship, Tai Tarian Ltd v Howell Wyn Christie - Unfair dismissal: reasonable response, Miah v Axis Security - Employment tribunal: claim time limits, NUPFC v Certification Officer - Trade Union recognition: foster carers, Bannerman v Euroscot Engineering Ltd - Employment status: control, All Answers Ltd v Wain & Radulovska - Proving disability, Family friendly and flexible working rights, CC of Leicestershire Police v Hextall – Indirect sex discrimination: Shared parental leave, Forde v Flextronics International - Fair capability dismissal, HMRC v Ant Marketing Ltd - Minimum wage: deductions from wages, Francis–McGann v West Atlantic UK Ltd – Employment references, Letter to an employee explaining the right to take time off for dependants in light of the 2020 coronavirus outbreak.docx, Letter to amend start and finish times due to shift staggering.docx, Letter to agree to extend furlough and agree to the Job Support Scheme (Closed)_0.docx, Letter confirming a period of time off for dependants.docx, Letter rescheduling a disciplinary hearing due to Covid-19.docx, Letter confirming office working will continue.docx, Letter to extend probationary period due to coronavirus.docx, Letter to agree flexible furlough (November 2020 onwards) when JSS agreed.docx, Letter to employees setting out position on absence and pay etc due to Coronavirus_2.docx, Letter advising that a temporary period of homeworking is to continue.docx, Letter advising on temporary homeworking arrangement due to further govt measures.docx, Letter to suspend disciplinary procedure due to furlough.docx, Letter to place employee on full furlough (November 2020 onwards) after JSS agreed.docx, Letter seeking agreement to lay off or short time working where no contractual right exists.docx, Letter confirming carry over of annual leave into the next leave year.docx, Letter from ‘key worker’ to school asking for their children to be permitted ongoing education.docx, Letter to agree to the Job Support Scheme (Open)_0.docx, Letter to place shielding employee on furlough.docx, Letter to confirm full furlough will continue from November 2020.docx, Letter confirming a period of lay off or short time working.docx, Letter inviting an applicant to an interview with Covid-19 social distancing measures in place_1.docx, Letter for key worker to produce when asked for reason for travel.docx, Letter to agree flexible furlough (November 2020 onwards).docx, Letter to place employee on further period of furlough.docx, Letter to confirm flexible furlough will continue from November 2020.docx, Letter informing staff that the workplace is to reopen and safety provisions in place.docx, Letter to place employee on full furlough (November 2020 onwards).docx, Letter to respond to annual leave request during furlough.docx, Letter to place employee on lay off during notice period_0.docx, Letter to employees reminding them of their responsibilities in relation to the control of infectious diseases.docx, Letter to staff who refuse to return to work due to Covid-19 concerns.docx, Letter to require employee to take annual leave during furlough.docx, Letter to confirm garden leave for employee on notice.docx, Letter to advise employees to shield_1.docx, Letter to agree to Job Support Scheme (Open) under revised Scheme pay arrangements.docx, Letter to send to employee unwilling or reluctant to return to workplace.docx, Letter to agree to Job Support Scheme (Closed)_0.docx, Letter to recall employee to the workplace due to easing or lifting of lockdown.docx, Letter informing employees that they can take annual leave during furlough.docx, Letter to extend a period of furlough.docx, Letter to agree to Job Support Scheme (Closed) under revised Scheme pay arrangements.docx, Letter of eligibility that employee cannot work from home.docx, Letter to agree to both JRS furlough and Job Support Scheme (Closed).docx, Placing staff on agile working policy_1.docx, Policy on controlling the risks of infectious diseases in the workplace.docx, Emergency protocol business continuity plan_0.docx, Temporary Homeworking Policy during Coronavirus emergency.docx, Covid-19 general workplace safety risk assessment — completed example.docx, Record of returning to the workplace after lockdown conversation_1.docx, Returning to work after lockdown checklist.docx, Contract clause on lay-off and short-time working.docx. Where the notice pay is protected, the employee will receive full pay during the statutory notice period and then revert to the contractual position during any longer contractual notice period. This letter should be used only after employers have discussed the change with the employee. This letter confirms to an employee that their disciplinary procedure will be suspended while they are on furlough. This letter provides an option for employees to agree to be furloughed under the Job Retention Scheme until the end of October, alongside being placed on the Job Support Scheme from 1 November onwards. This letter should be used only after the employer has discussed the continuation of furlough with the employee. General practice Primary care This letter outlines that whilst every effort will be taken to let staff take their annual leave in the current leave year, they may also be able to carry four weeks over in line with the new law on annual leave. This letter can be given to employees who are still to attend the workplace in accordance with the Regulations accompanying the national restrictions in England announced by the Prime Minister on 4 January 2021. This letter should be distributed to employees following the change to the rules on working from home in England announced by the Prime Minister on 22 September. Note - this letter has been updated with additional information in light of the 2020 coronavirus outbreak. This letter is for use to access the ‘original’ Job Support Scheme following a discussion with employees over use of the scheme. If you need the letters in a different format, or you cannot download them, email digital@acas.org.uk. This letter should be used when the employee is already on furlough under the Job Retention Scheme when the business closure comes into effect, but the furlough agreement is set to run out before the end of October. Guidance for Employers and Workers . the employee will receive more money. It should be clearly considered and confirmed by the company that there is no other option available for that employee other for them to come into the workplace. - this letter has been updated with additional information in light of the 2020 coronavirus outbreak. This letter should be used to reach an agreement with the employee to go on flexible furlough i.e. Employers are advised to issue a letter to all staff members for any essential travel they make. Employers will need to pay the employees for the hours they work but you can still claim capped wage support from the Government’s Job Retention Scheme for the time spent not working. It also confirms that the period of homeworking will be kept under constant review. The letter shall state if employees shall return to coming into their usual place of work or if they should carry out their duties from their own homes. 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